Sometimes a little bit of procrastination isn’t a bad thing. It can be a good way to clear your head and come back to something with a new viewpoint or to hop over to work on another task for a while.
If you spend hours every day trying to combat procrastination though, that’s a problem.
When you can’t seem to get anything done because you’re always getting distracted, putting things off, and avoiding the tasks you need done the most in favor of other things your ability to be productive and successful plummets. If that’s a problem you face often, a few of these quick tactics to get yourself back on a productive track might be just what you need.
Changing Your Mindset
Before we get into the meat of how to actually combat procrastination, I wanted to take a second to talk about how we think about procrastination first.
The single worst part about procrastination is the way essentially everyone beats themselves up for it after it happens. Almost universally after a person recognizes they’ve procrastinated on something they start feeling bad. They kick themselves for wasting so much time. They wonder what’s wrong with them that they couldn’t just buckle down and get the work done. They feel ashamed over their procrastination, which can just drive them into feeling depressed and procrastinating more, which leads to even more procrastination and less productivity.
Stopping that reaction is the first step.
Even though this is an article on how to combat procrastination, and it’s goal is to help you stop procrastinating, I still want you know it’s okay to procrastinate.
Procrastination is a natural part of the work process. Frequently it’s the result of external factors anyway – boredom or dissatisfaction over repetitive uninspiring work, nebulous or too far-off deadlines, or any number of other things.
Not wanting to do the work in front of you is a valid feeling and you should acknowledge it, and accept it, and not beat yourself up for it. It’s far better to say to yourself, “Okay, I’ve been totally procrastinating on [X Project]. What’s been making it so hard to work on it?” than it is to say to yourself, “Ugh, I’ve procrastinated so much on [X Project]. I’ll never get it done. I’m so useless.”
Now that we have that out of the way, let’s look at those five quick ways to combat procrastination I promised.
1. Divide and Conquer
This is easily my favorite tactic so I made it first. I’ve talked in other articles like our intro to Timeboxing on breaking things up into manageable chunks and it’s a principle I find myself applying all over the place.
Two frequent causes for procrastination are the lack of a concrete goal/deadline, and a task being so overwhelming it’s daunting to even think about starting to tackle it. Breaking a task up into smaller more manageable pieces solves both of these issues.
When it comes to a lack of a goal or nebulous deadline, chunking the task allows you to set personal goals and deadlines to lead up to completion of the final project. Imagine your personal goal is to write a novel by the end of the year. Where do you start? There are so many things that need to get done to write a novel it can leave you feel aimless in terms of what you should do next. On top of that it’s really easy to tell yourself you’ve got all year, what’s the difference if you start tomorrow instead of today?
If instead you break that goal up and say you’re going to write one chapter a month, or even further to 2500 words per day, then you have both a clearly defined goal to work toward and a much closer deadline. It’s easier to see the end of the day or end of the month fast approaching than it is the end of the year.
This also makes a huge task less daunting. Writing a whole novel can feel like such a monumental task you just can’t muster the motivation to get started. An 80,000 word novel divided into a year is just 220 or so words per day. That’s a little less than a printed page of writing per day, I’ve already written double that to get to this point in the article. When a task is that small (do you really not have ten minutes to spend today to wind up with a novel in a year?) it’s hard to find reasons to justify putting it off.
2. Discuss Your Project With Others
Another common source of procrastination I see is a feeling of being stuck, of not knowing where to go next on a project or task even when you have a well-defined goal.
Caroline and I do a lot of writing, so I see this most within the sphere of creative pursuits, but it applies elsewhere as well. Sometimes when you’re faced with a task there are so many moving parts or things that you need to consider it feels so much easier to just let it go and focus on something else.
This often personally expresses itself for the two of us in fiction writing. We’ll hit a point in a story where we know what we want to happen next (we both heavily outline our stories in advance, something we’ll talk about in a minute) but we don’t completely know how to get there. As a result we pop over to Facebook, or Reddit, or remember that we wanted to get some guitar practice in or need to do a load of laundry. The writing never gets done, and when we come back to it we really haven’t thought it through and we’re just stuck in the same place we were before.
The best solution we’ve found for this is to discuss whatever it is we’re working on at that moment with each other. Either by saying, “Hey I’m stuck, will you talk this through with me?” or by one of us seeing that the other is starting to drift into procrastinating and starting to ask questions about the story – “What’s going on right now? What’s going to happen next? Why would so-and-so do that?” etc.
Almost without fail something about talking it over with someone else helps get over those (likely self-imposed) mental blocks put in place as a result of thinking of it as ‘work’. You can do this with all sorts of work, not just creative stuff. Grab a co-worker, a friend, a family member, whoever is handy and will care enough to talk the project over with you and ask if they have ten minutes to discuss it.
Even if you don’t necessarily get enough help with it to get you past the problem, it’s usually enough to get your brain refocused and ready to tackle it again rather than slacking off.
3. Make an Outline
This comes back to problem of procrastinating due to feeling lost. In a sense, this method to combat procrastination could even be considered an offshoot of number one up there.
Either way, outlines and lists are an excellent way to make something that feels directionless into something with a very clear progression from one thing to the next. On top of that there’s something about lists that human brains seem to really like. Part of that is why it’s so popular to structure articles like I’ve structured this one – as a list.
Outlines and lists make things easier to plan, easier to understand, easier to work with and restructure if necessary. It also helps you both to better view the project on a big-picture level and to take that big-picture view and deconstruct everything like we discussed in the first tactic in order to make things more manageable.
Even if you’re someone who prefers to fly by the seat of their pants when it comes to projects, trying to make a quick outline next time you start drifting into procrastination territory can make a big difference.
4. Offer a Reward
At our core we are still simple biological creatures (assuming any biological thing can be called simple) and we follow most of the basic patterns and processes that other biological creatures follow. One of the biggest of these is the reward response.
Rewards are a big motivator.
It can seem kind of cheap to essentially bribe yourself into getting something done, but when it comes down to it providing or withholding a reword based on whether or not you completed what you set out to do can be an extremely powerful tool to get you back to work. This reward can be as simple as a literal food treat, some ice cream or going out to dinner someplace you love, or it can be something else you want. If you’ve been daydreaming about going hiking or playing a new game that just came out, then tell yourself you can do it as soon as you finish whatever it is you’re struggling to work on.
You may think that would encourage you to just fly through your work to get to your reward, which might be true, but that’s okay. The most important thing is that it gets you to do something a little productive rather than doing things that aren’t productive at all.
Which brings us to the last one.
5. Embrace Imperfection
Perfectionism is a parent of procrastination. It is the sworn enemy of ‘finished’. To best combat procrastination then, we need to avoid giving in to perfectionist urges.
Again this might show itself more strongly in creative pursuits, but it’s present in some degree in any and every kind of work. When you give in to the idea that you have to make whatever it is you’re working on completely perfect, you are guaranteeing that you will never be finished with it. If you’re never going to be finished with it, you’re inevitably going to start avoiding it.
Instead of focusing so firmly on the ideal of finishing something as perfectly as you possibly can, get comfortable with resetting your goals to be based around getting it done – in whatever state it’s in – and then revising things after the fact.
If you struggle often with perfectionism fueled procrastination you can even make it a personal challenge to yourself to finish a task or project at the minimum viable level and then go back through and refine it into something more polished when you’re done. Productivity challenges like NaNoWriMo are built entirely around this premise. No one expects you when writing an entire novel in a single month to produce a great work. They expect it to be shit. It will be.
It will be finished though.
That’s the real crux of it. Once it’s finished, it’s easy to go back and turn it into something you can be proud of that everyone loves.
These are just five easy little tactics you can start using to combat procrastination, but it’s definitely not anywhere close to exhaustive. If you have any tactics you find effective for getting back to work share them with us in the comments. Let us know as well if you’ve had any luck with any of these tips or if you’ve struggled with them.
Photo Credit: Lynn Friedman